ReadySetAuction Features
ReadySetAuction is an auction management software tool that lets you plan, manage and conduct a live/silent auction event and run an online auction for your non-profit organization. With a personal user name and password, each member of your auction committee can log on to your organization’s ReadySetAuction Event Site from any computer — Mac or PC — with an Internet connection. Your ReadySetAuction Administrator (usually the auction chair) controls the degree of access each committee member has to each of the 7 tabs described below.
The ReadySetAuction package you purchase — Event Planner, Online Auction or Premier — determines which tabs are available for your use. Modules can be added later if not purchased up-front.
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Feature Description |
Included with:
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Your Personal Control Panel
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- Track progress toward your goals using a series of at-a-glance thermometers
- Manage your personal account details
- From a series of shortcut links, jump directly to pages within your Event Site
- Look back at your previous Event Sites, and run reports and receipts. (ReadySetAuction stores your Event Sites for three years.)
- For users associated with more than one organization using ReadySetAuction, toggle among different organizations’ Event Sites
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Included with:
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Set Up Your Event Site
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- Purchase your ReadySetAuction Event Site package and optional modules
- Initiate merchant account application (no application fee) if you plan to sell tickets online, accept cash donations online or accept credit cards during event check out
- Manage your auction staff/volunteers: build your staff list, assign per-user online access privileges, invite staff to register for your event site; establish committees and assign staff to them
- This tab is available only to the one individual in your organization who is designated as the RSA Administrator
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Included with:
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Manage All Contact Records From One Location
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- Define list of affiliations
- Manage individual and business contacts
- Search, sort and edit contact records
- Store information about auction vendors: venues, caterers, auctioneers and entertainers researched by your committee
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Included with:
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Procure Donations
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- Build a list of prospective donors
- Compose and generate printed letters, mailing labels and the procurement form for soliciting donations via mail
- Send solicitation emails to your prospects
- Set up sponsorship levels; track sponsorship sales
- Set up designated funds to categorize incoming sponsorships and cash donations
- Enter and track item, service, cash and in-kind donations
- Accept item, service, cash and sponsorship donations directly from your donors via your ReadySetAuction-hosted online auction site (Premier only)
- Generate solicitation and procurement reports
Package Donations
- Create silent and live auction sections
- Combine separate donations into auction packages
- Compose catalog descriptions
- Designate bidding parameters — starting bid, minimum raise and Win-It-Now price — for each package’s bid sheet
- Assign packages to sections and arrange the order within each section
Generate the Printed Catalog and Other Materials
- With just a click of the mouse, download and print your complete auction catalog, bid sheets, gift certificates, table-top displays and a host of pre-auction reports
Generate the Addendum
- Enter donations that arrive after you have locked your catalog. Continue to enter late arriving donations, even during the event itself
- Create packages
- Download and print the Addendum “Hot Sheet” along with the bid sheets, gift certificates and display certificates for the addendum packages
Reinforce Relationships
- Post-event, download and print personalized thank you letters and receipts for your donors, guests and volunteers (mailing labels included)
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Included with:
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Lay the Groundwork
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- Set starting bidder number
- Define ticket types, tables and meal choices
- Sell tickets over the Internet via your ReadySetAuction-hosted online auction site (Premier only)
Invite Your Supporters
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- Build your invitation list
- Generate mailing labels
- Send “save-the-date” emails that contain a link to your online ticket purchase form
Record RSVP’s
- Register guests as they RSVP
- Assign guests to tables
- Assign meal choices
- Assign bidder numbers
Generate Guest Materials
- Download and print pre-formatted name tags, bidder paddles, folder labels and more
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Included with:
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Customize Your Online Auction Site
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- Choose a ready-to-use, professionally designed banner, or upload your own
- Include your organization’s logo
- Compose content for your online auction site’s home page, and optionally include a photo/image
- Display clickable sponsor logos on your online auction site’s home page
- Place buttons on your organization’s website for linking to your online auction site. ReadySetAuction provides an array of pre-designed buttons from which to choose.
Build Your Online Catalog
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- Define your online auction sections (categories for easy browsing of the online catalog)
- Enter items for your online catalog. Or, if Online Auction module was used in conjunction with the Auction Planner, easily transfer packages directly to your online catalog.
- For each auction item, include a photo/image and a live link to the donor’s website
- Enable online bidding, or make the catalog available only for viewing
- Optionally create a password to restrict access to your online auction site
- Optionally require bidders to provide valid credit card information prior to bidding
Let the Bidding Begin
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- Automated online bidder registration
- ReadySetAuction’s sophisticated bidding intelligence encourages lively bidding
- Bidders can place maximum bids and ReadySetAuction will take care of the rest
- ReadySetAuction automatically notifies bidder by email when he/she has been outbid
Close Out Your Online Auction
- If Online Auction module was used in conjunction with the Auction Planner, print bid sheets for your event – the highest online bid becomes the starting bid on the printed bid sheet
- Generate reports to summarize activity and results
- Send email notifications to bidders who have the winning bids at end of online auction or the highest online bid entering into the gala event
- Send invoices by email to winning online bidders
- Print invoices and mailing labels for winning online bidders
- Collect payments from winning bidders online via your PayPal account and/or your merchant account
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Available Separately
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Check In Guests
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- Check in your guests, including at-the-door registrations, for an accurate count of attendees
Record Winning Bids
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- Quickly and easily enter winning bids
- View running total of your auction proceeds at any time during the event
- Easily look up what each guest has won and who won each package
- Print invoices
Check Out Guests In A Flash
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- Print batch invoices for your guests. Auction Cashier’s batch invoicing feature helps make your event even more efficient as well as more pleasant for your guests!
- Accept all major credit cards from your guests!
- Swipe cards for simple, fast and accurate data entry
- Process payments quickly in real time using ReadySetAuction’s integrated online credit card processing system (merchant account required and additional bank charges will apply)
- Generate and print a receipt for each bidder
Analyze Your Results
- Generate a host of post auction reports which can be opened in Excel
- Give yourself a big pat on the back and relax. Job well done!
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