Details
Simultaneous, Real-Time, Multi-User Access from Macs and PCs
Because ReadySetAuction is a web-based auction management software application, your auction committee can fully share in the responsibilities of organizing and managing your live/silent auction event. There’s no software to install!
With their personal user names and passwords, all of your auction committee members can log in simultaneously, 24/7, from their Internet-connected Macs and PCs, and work with your organization’s up-to-the-second auction data. To prevent unauthorized use, your ReadySetAuction Administrator (usually the auction chair) controls the individual access privileges of each committee member.
Unlike other auction management tools that were built for the desktop computer or retrofitted to provide limited networking features, ReadySetAuction was conceived and designed to run on the Internet. This cutting-edge Software-As-A-Service technology enables your auction committee to capitalize on the power and flexibility of the web to more effectively work together, engage your community of supporters, build relationships and maximize fundraising proceeds.
Powerful Procurement Tool
ReadySetAuction makes it easy for you to communicate with your prospects and publicly acknowledge those who donate.
Quickly generate personalized solicitation materials:
- Text emails to everyone on your procurement list
- Printed letters with mailing labels
- A printed procurement form
As an added enticement, let your prospects know that all donors will be featured automatically in your printed auction catalog.
Want to make your event more environmentally friendly by reducing the paper shuffling normally associated with the procurement process? When you purchase the ReadySetAuction Premier Service, your donors can also submit their auction donation information to you electronically, by way of an online procurement form. Moreover, you can provide a link to each donor’s website from the corresponding listing in your online catalog.
Following the event, ReadySetAuction generates a personalized thank you letter for each donor. The letter serves as the donor’s receipt and includes your organization’s tax ID information along with a list of everything that donor donated and the values of those donations.
Need a few special items to round out what you’ve procured? Check out our JumpStart directory where you’ll find travel, experience and unique auction items to auction off. Best of all, they’re risk-free!
The Printed Catalog, Bid Sheets & Other Auction Materials
The printed catalog is a key marketing tool. For many organizations, creating the catalog is also the most daunting task. Not when you’re using ReadySetAuction!
Simply record donations in ReadySetAuction, create packages, assign each package to an auction section you have pre-defined, and then order and number the packages within each section. Presto. With just a click of the mouse, download your auction catalog as a Microsoft Word® document – fully formatted and ready to print. It’s that easy! Use the catalog as it is, or, if you prefer, add your own design touches using Word or a desktop publishing tool.
ReadySetAuction also generates your bid sheets, gift certificates, display certificates and more.
Guest Management
Your auction’s success depends not only on the quantity and quality of the items your auction committee procures, but also on the number of motivated bidders. ReadySetAuction provides easy-to-use tools to help you communicate with and manage your guests.
- Build your invitation list
- Generate mailing labels for your printed invitations
- Send “save the date” email messages to everyone on your invitation list
- Record RSVPs and assign bidder numbers
- Assign guests to tables and track their meal choices
- Print guest lists, name tags, bidder paddles and labels for guest folders
And when a guest purchases tickets online from your ReadySetAuction-hosted auction website (Premier Service only), ReadySetAuction automatically records the RSVP, places the guest names onto the guest list and assigns them their bidder numbers – meaning less data entry work for your auction committee.
Instant Auction Website and Online Catalog
(Premier Service only)
It’s never been easier or more affordable to create an auction website for your organization! Because when you purchase the ReadySetAuction Premier Service, ReadySetAuction builds the auction site for you! There’s no html for you to learn or programming skills needed.
Simply log in to the ReadySetAuction toolset to personalize your auction home page: add your logo, a banner, an image and welcome text. Then select which of your silent and live auction packages to feature in your online catalog.
Having a web presence for your event allows you to reach a broader audience — people who would like to donate but who are not able to attend your event. Plus, right from your auction home page your supporters can also buy tickets to your event, purchase sponsorships, submit information about their auction item/service donations and make cash donations.
Click here to see a sample of an auction website powered and hosted by ReadySetAuction.
Smart, Sophisticated Online Bidding
(Premier Service only)
Take the next step. For each package you post to your online catalog, you select whether to designate it as ‘view only,’ ‘online bidding only,’ or ‘pre-biddable for the event.’ For the pre-biddable packages, you can even decide whether to accept absentee bids from online bidders who cannot attend your event.
ReadySetAuction’s sophisticated bidding intelligence with auto-generated “You’ve Been Outbid” emails keeps bidders actively engaged and encourages lively bidding, resulting in higher bids and more proceeds for your organization. Rest assured, privacy is of our utmost concern. We will never sell, share or reveal information about your bidders or other contacts. Click for more about our Privacy and Security Policy.
Following online bidding, ReadySetAuction generates a printed bid sheet for each pre-biddable package that is continuing on to your silent auction event, automatically placing the high online bidder’s name and bid into the starting bid position.
Simple, Smooth and Efficient Event Management
(Auction Cashier add-on module)
Eliminate long lines at your event by adding ReadySetAuction’s automated streamlined cashiering system – the Auction Cashier add-on module.
Set up as many cashiering stations as you like at your event. A mixture of Macs and PCs? Not a problem. Each computer simply needs high-speed access to the Internet. Remember, there’s no software to install!
As the auction gets underway, start recording winning bids at some stations, even while other cashiers continue to check in late-arriving guests. A guest wants to check out early? Again, not a problem. Check-in, bid recording, invoice printing and check-out with secure, real time credit card processing and receipt generation can all run simultaneously.
Throughout your event, you can view, on demand, the running total of your sales. And a host of post auction reports summarize your success. For example, with just a click of the mouse you can see: who bought what and for how much, how items sold relative to their values, which items didn’t sell, how much each guest spent, what form of payment each guest used, who still owes you money, and more.
User-Friendly
We’ve spent as much time focused on creating a friendly, easy-to-use, logically organized interface as we have on developing the application itself.
ReadySetAuction’s colorful, tab-based design guides you step-by-step through the software. In addition, along the way you will find answers to many common questions both about using the product and conducting an auction. Can’t find the answer? Just contact our customer support team using our handy web form. Web-based technical support is included for all of your committee members. Click for more about our Support Policy.
The Easiest Maintenance
Since ReadySetAuction is a fully hosted application — running on our servers in our highly secure data center — there’s no software for you to install. And ReadySetAuction is simple for you to maintain — because we do it for you! Upgrades and enhancements happen automatically. Moreover, we store your data and back it up for you on a regular basis — safe and secure!
Institutional Memory
Never start from scratch again! Complete access to previous years’ information makes organizing the next year’s event easy, even for a new group of volunteers. Send personalized procurement letters to past donors. Focus solicitation efforts on proven winners. Avoid retracing the efforts of your predecessors. And because ReadySetAuction backs up your data and stores it year after year, you’ll never worry about misplacing it or losing it.
Affordable for Non-Profits of All Sizes
ReadySetAuction’s flexible subscription-based pricing makes our services attractive to non-profit organizations of all sizes. Since ReadySetAuction’s launch in 2004, hundreds of non-profit organizations across the United States — including public and private schools, religious organizations, arts organizations, community-based nonprofit groups, youth sports leagues, national nonprofit organizations, and others — have used ReadySetAuction to streamline their auction processes and raise millions of dollars.
For more information, call our friendly and knowledgeable sales team at 877 • 772 • 2220 or contact sales by e-mail.